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Updating drop down list in excel

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For example, select "Fruit" in cell B2, and "apple, banana, peach" appear in the drop down list in cell C2. In this dependent data validation example, if a country is selected from the first drop down, only that country's cities appear in the next column's drop down list. After you learn the basics, you can use the Excel IF function to make the selection more flexible.

If no country is selected, the City column will show a list of world cities in the dependent drop down list.

Data Validation is used for restricting what type of data should or can be entered into a range. The number of values that are not empty will decrease when you delete a value from the range. Now, the drop down in the first column won't work if the Item has been selected in that row.In the previous section, the data validation formula was designed to prevent selections from the first drop down, if the cell to the right contained data.To block changes to the first list, you can change the data validation formula, so the list doesn't work unless the second cell is empty.Instead of just referring to the Produce range for the Produce Type drop down, the formula will check for an entry in the Item column.The lists (or drop down lists) are a type of data validation used to make sure the users enter a value from a set of options.